Stop Tracking Licenses in Spreadsheets.
Course Counter verifies employee licenses directly against state and national licensing boards. Automatically. Replace spreadsheets and LMS workarounds with a compliance dashboard built for the job.
Your LMS Wasn't Built for This
You have licensed employees across multiple states. Maybe arborists, pesticide applicators, CDL drivers, electricians. Each license has different requirements, different renewal cycles, different governing boards. That's a compliance nightmare on a good day.
Most companies track this with spreadsheets, shared drives, or bolt-on LMS features that were never designed for license management. The LMS can tell you who completed a training module. It can't tell you if an employee's license is actually active with the state board right now.
One expired license means liability exposure, failed audits, and work stoppages. The compliance person managing all of this is buried in manual lookups and email chains, trying to keep 200+ employees straight across a dozen license types.
There's a better way.
"We started using our LMS to track licenses, but it does a poor job of it."
What we hear from compliance teams
Three Steps to Compliance
Replace your spreadsheet in minutes, not months.
Import Your Team
Upload your employee roster. Map roles to required licenses and certifications. We handle the rest.
Automated Verification
Course Counter checks employee licenses against state and national licensing boards automatically. Daily, weekly, or on your schedule.
Stay Compliant
Get alerted the moment a license status changes. See your entire workforce compliance posture in a single dashboard.
Built for Compliance Teams, Not IT Departments
Everything you need to manage licensed employee compliance in one place.
See who's compliant, at-risk, and expired at a glance. Non-compliant employees surface to the top.
License status verified directly against the source. ISA, state boards, FMCSA, and more. No self-reporting.
Drill into any employee. See every license, CEU progress bars by category, verification timestamps, and expiration dates.
Automatic email alerts at 90, 60, and 30 days before expiration. Instant notification when any status changes.
We Verify What Matters to Your Business
Primary source verification for the license types your workforce actually holds.
Arborist & Tree Care
- ISA Certified Arborist
- Board Certified Master Arborist (BCMA)
- Tree Risk Assessment Qualification (TRAQ)
- ISA Utility Specialist
Pesticide & Herbicide
- State pesticide applicator licenses (15+ states)
- Commercial applicator certifications
Commercial Driving
- CDL verification
- FMCSA medical card tracking
- DOT compliance
Electrical & Trades
- State electrical licenses
- Journeyman/Master electrician certifications
Healthcare
- RN/LPN state licenses
- Social work licenses (LICSW, LMSW)
- Physical therapy licenses
Don't See Yours?
We build new verification sources as part of onboarding. If there's a public lookup database, we can verify against it.
Your Employees Get an App. You Get Peace of Mind.
Employees download the app with a team code. They can track their own CEU progress, get renewal reminders, and scan certificates right from their phone.
Credits logged in the app sync to the admin dashboard automatically. No double entry. No chasing people for documentation.
And here's the thing: you get compliance data whether or not employees use the app. The verification engine checks licenses directly against the boards. The app just makes everyone's life easier.
- CEU progress tracking per license
- Certificate photo capture
- Renewal deadline reminders
- Syncs to admin dashboard automatically
Automation Where We Can. Structure Everywhere Else.
Not every license type has a publicly accessible database. That's okay. All three tiers work in the same dashboard. The difference is how much automation is running behind the scenes. Either way, you're off the spreadsheet.
License confirmed against the governing board. Shows a "Verified Active" badge with timestamp.
Employee uploads license photo or renewal card. Stored as documentation with expiration tracking.
Self-reported status with reminders and expiration alerts. Still better than a spreadsheet.
Trusted by compliance teams in utility infrastructure, healthcare, and professional services
Simple Pricing That Scales With You
Pilot Program
For up to 250 licensed employees. Implementation and onboarding included.
- Full compliance dashboard
- Automated license verification
- Custom verification engine development
- Employee mobile app access
- Email alert system
- Dedicated onboarding support
For larger teams
Need coverage for 250+ employees or complex multi-state requirements? We'll build a custom plan.
Get a Custom QuoteFor reference, the average LMS costs $3-15/user/month and can't verify a single license.
Frequently Asked Questions
How does automated license verification work?
We check employee credentials against the original issuing authority (state licensing boards, ISA, FMCSA, and more) on a configurable schedule. When a status changes, you're notified immediately.
What if a license type doesn't have a public database?
We support three verification tiers: automated (verified against the board), assisted (employee uploads documentation), and manual (self-reported with reminders). All three work in the same dashboard.
How long does implementation take?
Most teams are up and running in 2-4 weeks, including data import, role-to-license mapping, and verification engine configuration for your specific license types.
Can employees use the platform too?
Yes. Employees get a mobile app to track their own CE progress, scan certificates, and receive renewal reminders. Everything syncs to the admin dashboard.
How is this different from using our LMS?
LMS platforms are built for training delivery, not license compliance. They can't verify credentials against governing boards, track complex multi-state CE requirements, or alert you when a license status changes.
What does it cost?
Pricing is based on the number of licensed employees requiring verification. Pilot programs start at $2,500/month. Contact us for a custom quote.
Do you support multi-state compliance?
Yes. We track license requirements and verify credentials across all 50 states, with specific coverage expanding as we onboard each customer's license types.
Ready to Get Off the Spreadsheet?
Book a 15-minute call. We'll show you the dashboard, walk through your specific license types, and tell you exactly what we can automate on day one.